01. Overview & Scope
Companies Builder ("Companies Builder", "we", "our", or "us") operates the website https://companiesbuilder.com and associated subpages, web applications, checklists, and digital marketing tools.
This Privacy Policy explains how we collect, process, disclose, and safeguard personal information obtained when you visit our website, submit project inquiries, request digital growth audits, participate in our guest posting program, or engage our web development, SEO, and digital marketing services.
Core Commitment: We treat your data with strict confidentiality. We collect only what is necessary to evaluate your business requirements, communicate effectively, deliver services, and maintain website security.
02. Information We Collect
Depending on how you interact with our website, we may collect information in the following categories:
A. Information You Provide Directly
- Inquiry & Contact Forms: Full name, business email address, phone number, company name, service interests, and project notes submitted via our contact and consultation forms.
- Free Audit & Demo Requests: Website URLs, current marketing objectives, target audience details, and contact information.
- Guest Contributor Submissions: Author full name, professional email address, author biography, professional role, company affiliation, website and portfolio URLs, social profiles (LinkedIn, X/Twitter), proposed article titles, article summaries, and uploaded manuscript files (DOCX, PDF, TXT, MD).
- Career Applications: Name, resume/CV files, LinkedIn profile links, portfolio links, and employment history submitted through our careers page.
B. Automatically Collected Technical Data
- Device & Browser Information: Browser type, operating system, device model, screen resolution, and language settings.
- Log & Usage Information: IP address (anonymized in analytics), referring URL, pages viewed, time spent per page, click patterns, and error logs.
- Preferences: Website appearance preference (light mode or dark mode) stored locally on your device.
03. How We Use Your Information
We process personal data for clear, legitimate business purposes:
| Data Category | Primary Purpose |
|---|---|
| Contact & Audit Details | To prepare tailored digital audits, deliver customized proposals, answer inquiries, and schedule consultations. |
| Guest Post Submissions | To review manuscripts for editorial quality, verify originality, coordinate revisions, and publish author attributions. |
| Technical & Log Data | To monitor website uptime, detect security threats or malicious spam submissions, and optimize page performance. |
| Theme Preferences | To preserve your dark or light mode viewing preference across site visits without requiring an account. |
04. Legal Grounds for Processing
Our processing of personal data is grounded in clear legal frameworks under India's Digital Personal Data Protection (DPDP) Act and global standards such as GDPR:
- Consent: When you voluntarily submit a form, request a callback, or send an article pitch, you grant explicit consent for us to process that data for the stated purpose.
- Contractual Necessity: To take pre-contractual steps requested by you (such as generating proposals or statements of work) or fulfilling existing client agreements.
- Legitimate Interests: To protect our website against malicious traffic, prevent spam submissions, and maintain technical performance.
- Legal Compliance: To comply with legal, tax, or regulatory obligations applicable to registered businesses in India.
05. Cookies & Tracking Technologies
We use standard cookies and browser local storage to improve your browsing experience:
- Analytics Cookies: We utilize Google Analytics 4 (Measurement ID
G-563QE3BQWN) to understand aggregated traffic patterns, popular content, and user journeys. Google Analytics uses first-party cookies that measure interactions without identifying individuals directly.
You can adjust your browser settings to decline cookies or clear existing cookies at any time. For more information on opting out of Google Analytics tracking, you may install the official Google Analytics Opt-out Browser Add-on.
06. Information Sharing & Third-Party Processors
Companies Builder has a strict Zero-Sale Policy: we never sell, rent, monetize, or lease your personal information to data brokers, marketing agencies, or unrelated third parties.
We share information only with trusted service infrastructure necessary to operate our business:
- Google Workspace & Google Cloud: Form entries and business emails are handled via encrypted Google Apps Script and Google Workspace infrastructure.
- Web Hosting & CDN Providers: Our static pages are hosted via GitHub Pages (GitHub Inc.) and delivered securely with SSL encryption.
- Legal Authorities: We may disclose information only if required by lawful court order, regulatory mandate, or applicable law in India.
07. Data Storage & Security Measures
We maintain strict administrative, technical, and physical safeguards to protect your data:
- Encryption in Transit: 100% of website traffic and form submissions are transmitted over TLS/SSL (HTTPS) connections.
- Anti-Spam & Rate Limiting: Forms incorporate honeypot mechanisms and rate-limiting barriers to prevent automated credential harvesting and spam abuse.
- Access Restrictions: Access to client inquiries and submission databases is restricted strictly to authorized team members with two-factor authentication.
08. Data Retention Policy
We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy:
- General Inquiries & Audit Requests: Retained for up to 18 months to assist with client communications, after which inactive lead records are purged.
- Active Client Records: Maintained for the duration of the commercial agreement plus statutory tax and accounting retention periods required by Indian law.
- Guest Post Submissions: Accepted author bios and published articles remain public as part of the editorial record. Rejected submissions are deleted from our review queue within 60 days.
09. Your Privacy Rights & Choices
Regardless of your geographic location, you enjoy comprehensive control over your personal data:
- Right of Access: You can request a summary of personal information we hold about you.
- Right to Rectification: You can ask us to correct inaccurate, outdated, or incomplete information.
- Right to Erasure (Right to Be Forgotten): You can request that we permanently delete your contact details and communication history.
- Right to Withdraw Consent: You can revoke previously granted consent at any time without affecting past lawful processing.
- Opt-Out of Marketing: You can opt out of commercial communications by following unsubscribe instructions or contacting us directly.
To exercise any of these rights, email us at [email protected]. We respond to all verified requests within 30 days.
10. Third-Party Links & External Sites
Our website and blog articles may contain links to external websites, client portfolios, partner tools, or social media networks. Companies Builder does not control and is not responsible for the privacy practices, content, or cookie policies of third-party websites. We encourage you to review the privacy notices of any external site you visit.
11. Children's Privacy
Our website and digital marketing services are directed exclusively at business professionals, entrepreneurs, and adults over the age of 18. We do not knowingly collect or solicit personal data from children under 18 years of age. If we learn that a minor has provided us with personal information, we will delete that data promptly.
12. Updates to This Policy
We may update this Privacy Policy periodically to reflect technological changes, new service offerings, or evolving data protection laws. When revisions are made, the updated date at the top of this page will be revised accordingly. We encourage you to review this page periodically to stay informed about our privacy practices.
13. Contact & Grievance Redressal
If you have any questions, concerns, or requests regarding this Privacy Policy or our data handling practices, please contact our team:
Companies Builder
Digital Marketing Agency & Web Development Company